Grants Funding Manager
Stockholm Environment Institute

SEI HQ is recruiting a highly motivated Grants and Funding Manager, a new position. The successful candidate will play an integral part in our ongoing fundraising efforts to enhance our professional grants and funding management procedures and ensure joint ownership and an overview of the project portfolio from pipeline to closure.

Location: Stockholm, Sweden
Type of contract: Permanent
Deadline: 16 October 2022
Start date: ASAP

Join our international non-profit research organization and help bridge environment and development science to policy and practice. Stockholm Environment Institute is a world-leading research institute in its field. We are a dynamic and expanding workplace that employs around 110 people from 28 different nationalities in an activity-based HQ office in central Stockholm (Garnisonen). We have an additional 200 employees in seven centres around the world.

SEI is midway through its current five-year strategy for 2020–2024: Knowledge for Action. The strategy is geared towards three impact areas: reducing climate risk, sustainable resource use and resilient ecosystem and improved health and well-being. SEI achieves change in these areas by working with partners in projects that bridge science and policy via scientific collaboration, capacity building and policy engagement and outreach. We implement our activities in countries and with partners across the globe.

SEI is a project-based organization with a wide portfolio of different project and funders. Being successful in our fundraising efforts, including competitive proposal writing to research councils, international organizations and bilateral donors, is key to our success as an organization. Fundraising at SEI is a shared responsibility of all employees working in project, with responsibility progressively increasing with levels of seniority.

The role

The Grants and Funding Manager role is a new position at SEI HQ. The successful candidate will play an integral part in our ongoing fundraising efforts, working closely with HQ line management, the finance department and senior management to enhance our professional grants and funding management procedures and ensuring joint ownership and an overview of the project portfolio from pipeline to closure.

Your role is to develop and maintain appropriate processes for research project proposals at SEI HQ, ensuring adequate quality assurance procedures are followed, as well as develop and maintain reliable decision support for resource planning. You will also develop and uphold appropriate procedures to ensure updated information on ongoing project portfolio to enable a good overview, as well as reliable decision support for resource planning.

You will lead work to increase competence for proposal writing at SEI globally. This includes ensuring appropriate guidance material on the intranet and that colleagues are regularly trained in proposal writing.

We expect you to shape and develop this position over time to create demand for your professional services by actively reaching out to colleagues in HQ and SEI globally and be proactive by suggesting new ways of working with project portfolio management.

The successful candidate will report to the Operations Director and be part of a small global team of experts working on quality in research and engagement operations, strategy results follow-up and learning, global knowledge management, IT and information security.

Duties and responsibilities
  • Develop and uphold project portfolio management processes for proposals and granted and projects
  • Provide decision support for resource planning, including procedures and systems
  • Support researchers and project managers in research proposal development, including items such as administrative data, statistics and reference projects
  • Develop and maintain intelligence on funders’ terms and conditions
  • Organize activities that increase competence for proposal writing and fundraising in SEI globally, including documentation for the Knowledge Management Hub
  • Chair HQ Operations Committee
  • Prepare information on project and proposal as basis for decisions on employment changes.
Who you are

You thrive in a work environment that encourages you to identify problems and propose solutions. You have strong communications skills and are very good at building professional relationships and nurturing those to enable organizational change. You have the capacity to quickly familiarize yourself with new topics and explore new areas of research across fields. You are motivated and equally comfortable working independently as well as in collaboration with others. You reach out for support and proactively ask for input from others.  You enjoy and are comfortable leading meetings, people and processes, and are comfortable making decisions.

Formal qualifications and knowledge
  • Academic qualification in economics, business administration or information or data science
  • High proficiency in working with numbers and excellent working proficiency in Excel
  • At least 8 years’ experience working with research funding and/or business development at a research organization, public agency, university or knowledge-based company
  • Experience from and interest in developing systems support for project portfolio management and monitoring
  • Knowledge of how to use and apply dashboard software such as PowerBI desirable
  • Experience from a grants office at a Swedish university or research institute a merit
  • Documented knowledge of and working with EU funding sources, including Horizon Europe, either as advisor or managing projects, desirable
  • Excellent command of the Swedish language.
Our offer

At SEI HQ, we offer a stimulating position in an international environment. You will be part of a leading multinational, multidisciplinary and multilingual team of experts in an organization where the well-being and development of our employees is of high priority. We value diversity and creativity at the core of what we do and we welcome applicants from diverse backgrounds to apply. Our ambition is to provide a safe, professional and creative workspace for all.

Employment at SEI HQ includes:
  • Collective agreement, including occupational pension and many other collectively agreed benefits
  • Annual healthcare contribution and additional benefits connected to promoting employee well-being such as yearly health checkups
  • Opportunities for professional growth and development
  • Flexible working hours, 37.5-hour work week and a generous number of vacation days
  • Being part of tackling environmental and development challenges developing solutions for a sustainable future for all.
Additional information

This is a full-time permanent position with placement at SEI HQ in Stockholm, Sweden. We apply a standard six-month probation period. The start date is as soon as possible or by arrangement.

You do not need to be a Swedish or EU citizen nor have a work or residence permit in order to apply for a job at SEI HQ. However, for this position we require full proficiency in Swedish as well as in English.

SEI has a hybrid work environment, which allows employees to share their time between the SEI office and working remotely from their homes in Sweden.

Recruitment timeline

We expect to hold the first round of interviews 24-26 October 2022 and the second and final round 15-16 November 2022. We aim to finalize recruitment by the end of November 2022.

How to apply

Please submit your application as soon as possible. We are continuously reviewing applications, so we strongly encourage early applicants. We only accept applications in English that are submitted through our recruitment system. Please apply online and include:

  • Cover letter highlighting relevant qualifications and experience and why you are motivated for this position
  • Curriculum vitae.

Inquiries concerning the content of the position can be directed to Operations Director Marie Jürisoo (

For inquiries concerning the recruitment process, please contact Recruitment and Competence Specialist My Persson (

About SEI

Stockholm Environment Institute (SEI) is an independent international research institute founded in 1989. Its mission is to support decision-making and induce change towards sustainable development around the world by providing integrative knowledge that bridges science and policy in the field of environment and development. SEI ranked second among the world’s top think tanks on environmental policy issues in the 2020 Global Go To Think Tanks Index compiled by the University of Pennsylvania’s Think Tanks and Civil Societies Program.

SEI has around 320 employees working at research centres in seven countries around the world. SEI’s headquarters are located in Stockholm, Sweden. Additional SEI research centres are located in Colombia (SEI Latin America), Estonia (SEI Tallinn), Kenya (SEI Africa), Thailand (SEI Asia), the UK (SEI Oxford and SEI York) and US (SEI US).

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